FAKTUUR, explained like you've never seen an invoice before
FAKTUUR is invoicing and light business management software for small and medium businesses in Belgium, Saudi Arabia and the UAE. It does quotations, invoices, purchases, stock, and payments in eight languages including right-to-left Arabic.
Before anything else, one thing to get straight: FAKTUUR organizes your business around documents — a quotation, an invoice, a purchase, a credit note. Almost everything you do is creating or updating one of these documents.
00Speak the language
Six words that unlock the whole app.
The six document types
Everything money- or stock-related in FAKTUUR is one of six main documents:
| Document | What it's for | Who it's with |
|---|---|---|
| Quotation | An offer or estimate, before anything is owed | Customer |
| Invoice | A bill — what a customer legally owes you | Customer |
| Credit note | A partial or full refund on a sales invoice | Customer |
| Purchase order | An order placed to buy goods/services | Supplier |
| Purchase invoice | A bill — what you owe a supplier | Supplier |
| Supplier credit note | A partial or full refund from a supplier | Supplier |
IPeople: Customers & Suppliers
Who you do business with, and how to configure them properly.
Customers
Every sale needs a customer record attached. You can create customers on the fly directly inside the invoice creation drawer, or set them up beforehand in Customers.
For B2B transactions in Belgium (VBO/TVA) or KSA/UAE (VAT/TRN), adding the tax number guarantees compliance on all exported PDFs.
Suppliers
Suppliers are the companies or individuals you purchase stock or services from. Keeping your supplier roster up-to-date allows accurate purchase invoice logging.
Customer groups & B2B settings
You can organize customers into groups (e.g., Wholesale, Retail, VIP) to automatically apply tiered pricing or default discount rates across product lines.
IICatalog: Products & Stock
Defining what you sell and keeping track of inventory.
Products & pricing
Add items with SKUs, default unit prices, and applicable tax rates. You can configure multiple price tiers for different customer groups.
Warehouses & stock management
FAKTUUR supports multi-warehouse inventory. When an invoice is issued, stock is automatically deducted from the assigned warehouse.
IIISales: Quotations & Invoices
Creating offers, converting them into invoices, and tracking payments.
Quotations
Send formal offers to potential clients. Once a quotation is accepted by the client, you can convert it into an official Sales Invoice with a single click.
Shipping orders
Manage delivery notes and dispatch goods before or alongside your invoices.
Sales invoices
Pick a customer, add line items, apply discounts, and save as a draft to keep working on it. When ready, change its status to Sent to issue an official number and deduct stock.
Recurring invoices
Automate subscriptions and regular monthly billing schedules effortlessly.
Drafts are free to change or delete. Sent documents are official legal records that cannot be silently rewritten!
Once a sales invoice is marked as Sent, sequence numbers cannot be altered. To correct an issued invoice, generate a Credit Note!
IVGetting Paid
Track payments and manage automatic payment reminders.
Payments
Log partial or full payments against invoices to keep track of balances due.
Payment reminders
Configure automatic email notifications for overdue invoices.
VFixing Things
Handle returns, credit notes, and refunds easily.
Returns
Record goods returned by customers and restock inventory.
Credit notes
Issue credit notes to offset sales invoices when adjustments or refunds are required.
Refunds
Track cash/bank payout refunds issued back to clients.
VIPurchase
Track incoming purchase invoices and supplier expenses.
Purchase invoices
Record bills from suppliers to maintain accurate accounting and expense tracking.
VIIBeyond the Basics
E-invoicing, NGO Funds, Zakat, and Advanced Reporting.
E-invoicing (Peppol)
Connect to the Peppol network for compliant B2G and B2B electronic invoicing.
Funds (NGO)
Track grant and non-profit funding allocation against project expenses.
Zakat calculator
Calculate Zakat obligations according to local GCC guidelines.
Reports
Generate sales reports, tax summaries, and financial analytics.
VIIIRunning the Shop
App configurations, translations, and security permissions.
Settings
Configure your company profile, VAT settings, and default currencies.
Languages & RTL
Switch between languages and manage full Right-to-Left layout preferences.
Users & permissions
Manage user access roles for team members and accounting staff.
IXReference
Quick reference guide and terminology glossary.
Status cheat-sheet
Quick overview of document status flags (Draft, Sent, Paid, Void).
Glossary
Common business and accounting terms defined simply.